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City of Lilburn
City Council Meeting Agenda


February 12, 2018 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.

Call to Order

II.

Roll Call

III.

Pledge to the Flag

IV.

Approval of Agenda

V.

Announcements

VI.

Ceremonial Matter

1.

Diana Preston Proclamation

2.

Swearing in of Municipal Court Judges for 2018

VII.

Public Comment

VIII.

Approval of Minutes

1.

City Council Draft Minutes And Executive Session Minutes For January 8, 2018

Department:
City Hall
Staff Recommendations:
Motion to approve the City Council Draft Minutes and Executive Session Minutes for January 8, 2018
Mayor's Signature Required:
Yes
IX.

Public Hearing

1.

Public Hearing - RZ-2017-02 from CB, Commercial Business to IA, Industrial Activity to allow an 351,310 square foot Office/Distribution Facility approximately 35.89 acres of property at 550 Indian Trail Road, being identified as Tax Parcels R6148 033 & R6159 061.

ZONING HISTORY
The subject property has been commercially zoned for years and industrially used as the Jackson Creek sewage treatment facility since the 1975. The site is currently unused with vacant buildings and structures throughout. 

APPLICANT’S INTENT

The applicant intends to construct a single building measuring 351,310 square feet. The applicant is proposing an attractive building with high-quality architectural features surrounded by professional landscaping. For additional detail on the proposed intent, see applicant’s letter of intent.

ANALYSIS OF REZONING REQUEST
The subject property has 1300+ feet of road frontage and is located approximately 3 miles from I-85. The predominant uses along Indian Trail Road are commercial, industrial, and high density residential past the site to beyond Lawrenceville Highway. Similar buildings in the area employ 150-250 people (depending on use). 

According to the Zoning Ordinance 405-1 Purpose and intent. The purpose of the IA district is twofold: to provide suitable areas for service-oriented business, and industrial operations and processes integrated with office and/or showroom uses, and related ancillary retail and service activities, with a minimum of interference from traffic and conflicting uses; and to provide and protect areas for processing, fabricating, manufacturing, warehousing, and research industrial uses which do not create noise, odor, smoke, vibration, dust or other emissions and which do not possess other objectionable characteristics that might be detrimental to surrounding neighborhoods or other uses permitted in the district.

The preliminary grading plan actually achieves this purpose by lowering the site significantly along the northern and northeastern property lines. Much of the property will be left undisturbed due to stream buffers as well. Limited number of curb cuts also helps achieve the purpose and intent of the zoning district.

Based upon the above considerations, the Planning Commission recommended APPROVAL of the request for rezoning from CB to IA with the following conditions:
1. Building construction as proposed shall be allowed in general accordance with the applicant’s rendering. Final architectural approval by the Planning Director required.
2. Buffer grading encroachment shall be allowed in general accordance with the applicant’s replanting plans. Final approval by the Planning Director required.
3. No more than 2 curb cuts on Indian Trail Road shall be allowed.
4. Applicant/Developer shall install a minimum 5-foot sidewalk along the right-of-way of Indian Trail Lilburn Road.
5. Applicant/Developer shall install street trees along the Indian Trail Lilburn Road frontage planted a minimum of 40-feet on center. Street trees shall be a minimum of 3-inch caliper (dbh) at the time of planting.


Public Hearing (Y/N)
Y
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
Staff recommends a motion to approve Ordinance No. 2018-518 approving RZ-2017-02 with conditions.
Mayor's Signature Required:
Yes
X.

Agenda

1.

Award of Bid – COL/HILLCREST – 1.25-2018 - CDBG sidewalk safety project

The City opened bids on January 29,  2018 for the construction of sidewalks along Hillcrest Road, between Indian Trail and Burns Road(s).  This project is 100% funded by the Community Development Block Grant and will provide a safety and mobility enhancement along Hillcrest Road.

We had an excellent response with nine (9) bids received, with the low bidder being Excellere Construction, LLC.  After reviewing the bid tabulations and checking references, staff recommends that bid #COL/Hillcrest - 1.25.2018 be awarded to: Excellere Construction, LLC. in the amount of $155,800.00.
Department:
City Hall
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to award bid #COL/Hillcrest - 1.25.2018 to Excellere Construction, LLC. in the amount of $155,800.00. Further, authorize Mayor to execute all documents on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
Capital projects Fund *R/I CDBG 100%
Current Balance:
$621,000
Requested Allocation:
$155,800
City Manager’s Initials:
BJ
XI.

Adjournment

1.

Please join us for light refreshments and snacks after the council meeting in Honor of Diana Preston

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.