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City of Lilburn
City Council Meeting Agenda


April 9, 2018 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.

Executive Session

II.

Call to Order

III.

Roll Call

IV.

Pledge to the Flag

V.

Approval of Agenda

VI.

Announcements

1.

Great American Clean Up

Saturday, April 14, 2018
NEW LOCATION - The city's annual recycling event is moving to the City Hall-Library parking lot for 2018!

For more information please visit the Event Calendar.
2.

Lilburn Food Truck Tuesday

Tuesday, May 8, 2018
Enjoy dinner in the park! Second Tuesdays, May through October.

For more information please visit the Event Calendar.
VII.

Ceremonial Matter

1.

SafetySmart Lilburn, Inc. Appreciation Proclamation

2.

Arbor Day 2018 Proclamation

VIII.

Public Comment

1.

Public Comment - Joseph Handley

IX.

Approval of Minutes

1.

City Council Draft Minutes And Executive Session Minutes For March 12, 2018

Department:
City Hall
Staff Recommendations:
Motion to approve the City COuncil Draft Minutes and Executive Session Minutes for March 12, 2018.
Mayor's Signature Required:
Yes
Budgeted:
No
Documents:
  1. 3_12_2018 - Minutes.pdf
  2. 3_12_2018 Executive Session Minutes.pdf
X.

Public Hearing

1.

PH - Harbin Way Corporation CIC-2018-01, Change in Zoning Conditions LRZ-02-07, 732 Harbins Rd., Tax Parcel 6161 012

The Applicant is requesting a Change in Conditions as they apply to a 2007 Rezoning (LRZ-02-07) on the subject property by requesting an amendment of Condition #1 to allow a laundry establishment. Currently a laundry establishment is prohibited in condition #1. 


A laundromat without drive-thru is considered a Personal Service establishment that is typically permitted by right in CB zoning district. The applicant intends to operate a 1,300 sf self-serve coin laundry facility in the middle tenant space and the business will serve the needs of nearby multi-family and single family residents.


The applicant explained the relationship between the convenience store and laundromat, wherein an attendant on duty would supervise both spaces and could provide wash/dry service.  The business will close at 11 p.m. All previous conditions remain in effect. The Planning Commission recommends approval of the request.

Public Hearing (Y/N)
Yes
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
APPROVAL of Ordinance 2018-521 approving CIC-2018-01 to change condition #1 and allow a laundry facility on site.
Department Head Approval:
BJ
Mayor's Signature Required:
Yes
Documents:
  1. Item 1 - PH - AGENDA FORM - CIC-2018-01 CC agenda.pdf
  2. Item 1 - PH - ATTACH 1 - CIC-2018-01 Application.pdf
  3. Item 1 - PH - ATTACH 2 - CIC-2018-01 Staff Report.pdf
  4. Item 1 - PH - ATTACH 3 - 2018-03-22 PC Minutes draft.pdf
  5. Item 1 - PH - ATTACH 4 - CIC-2018-01 Ordinance No. 2018-521.pdf
XI.

Agenda

1.

New Location for an Alcohol License – Speedway LLC dba Speedway 4104 – 5604 Lawrenceville Highway – Packaged Beer & Wine

The Licensing & Revenue Manager received a new alcohol application for packaged beer and wine from Speedway LLC dba Speedway 4104, located at 5604 Lawrenceville Highway. The location meets all zoning requirements. It is a new construction and has never held an alcohol license.   

Staff recommends the license be effective immediately upon approval of the city council and contingent upon receiving an occupational tax certificate.

Public Hearing (Y/N)
N
Department:
City Clerk
Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Motion to approve Speedway LLC dba Speedway 4104 at 5604 Lawrenceville Highway for an alcohol license for packaged beer & wine, contingent upon receiving an occupational tax certificate.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
No
Documents:
  1. Item 2 - AGENDA FORM - New Location Alcohol 5604 Lawrenceville Hwy. - Speedway 4104.pdf
  2. Item 2 - ATTACH 1 - Speedway 4104 Alcohol License Application_Redacted.pdf
2.

New Location for an Alcohol License – Candela’s Event Hall – 733 Pleasant Hill Rd. – Beer, Wine & Distilled Spirits

The Licensing & Revenue Manager received a new alcohol application for an event hall for beer, wine, and distilled spirits from Candela’s Event Hall, located at 733 Pleasant Hill Rd. The location meets all zoning requirements. It is a new location and has never held an alcohol license.   

Staff recommends the license be effective immediately upon approval of the city council and contingent upon receiving an occupational tax certificate.

Public Hearing (Y/N)
N
Department:
City Clerk
Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Motion to approve Candela’s Event Hall at 733 Pleasant Hill Rd, for an alcohol license for on premise beer, wine and distilled spirits, contingent upon receiving an occupational tax certificate.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
No
Documents:
  1. Item 3 - AGENDA FORM - New Location Alcohol 733 Pleasant Hill Rd _Candelas.pdf
  2. Item 3 - ATTACH 1 - Candelas Event Hall Alcohol License Applica_Redacted.pdf
3.

City of Lilburn – Ordinance #2018-522 - Drive-thru or Service windows allowed at Package Store locations.

The Department of Revenue Chapter 560-2-3-03 allows for “drive-thru” or “service” windows to be located at Package Store locations within the City. At least one package store owner has made the request to install a drive-thru window at their location.  Proposed Ordinance requires compliance with overlay district and for the window to be covered by a canopy or roof structure.
Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve Ordinance # 2018-522 allowing drive-thru or service windows at Package (Liquor) Store locations. Further, authorize Mayor to execute the Resolution on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Documents:
  1. Item 4 - AGENDA FORM Package store drive-thru window.pdf
  2. Item 4 - ATTACH 1 - Ordinance 2018-522 Drive-Thru.pdf
4.

City of Lilburn - Electronic Mail Policy

Staff seeks approval of an electronic mail policy for the employees of the City of Lilburn. This policy would also pertain to all Boards and Commissions that conduct City business.
Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve City of Lilburn Electronic Mail Policy, General and Administrative Policies and Procedures – Section 20.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Documents:
  1. Item 5 - AGENDA FORM E-Mail Policy.pdf
  2. Item 5 - ATTACH - City of Lilburn Municipal Employee Electronic Mail Policy.pdf
5.

CITY OF LILBURN COMPREHENSIVE PLAN KICK-OFF

This is only an announcement of the beginning of the comprehensive planning process for the City. 
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With the assistance of ARC (funded by DCA) the following is a condensed management plan and outline of steps to develop a Local Comprehensive Plan for the City of Lilburn.
 
Approximate Timeline - approximately 10 months; however, the timeline can change as the project progresses.

Deliverables - The final deliverable of this project will be a comprehensive plan that will be presented to the City of Lilburn for review and transmittal to DCA.  

Proposed Tasks and Schedule
Plan Kick Off

Step 1 – Project Initiation
The planning process will begin in Month 1 with the Kick Off before the City Council, as well as the initial Steering Committee meeting.  The purpose of this meeting is to introduce the Steering Committee members to the project; discuss the committee’s expectations for the project, and review preliminary data and demographic information about the City of Lilburn.

Community Engagement 
Step 2- Issues and Opportunities (Months 2-3)
The first phase of the plan deals with identifying Assets and Challenges.  Participants will have background information about existing conditions on Land Use, Housing, Demographics, Regional Context, Natural and Cultural Environment, and Transportation.   Participants will also identify focus areas of policy. 

Step 3-Visioning and Implementation (Months 3-5)
The second phase of the plan deals with creating the plan goals and projects for implementation including Land Use.  DCA requires that the plan goals and implementation address the assets and challenges of the community, so those items identified in Step 2 become the framework of the plan.  These activities assist the Steering Committee, Project Management Team and staff in developing the Community Work Program. 

Standard Community Engagement Exercises include:
  • Where Are Areas of Concern?
  • Assets to Build Upon
  • Future Challenges
  • Visual Preference Surveys on Topics
  • Lego Development
  • Land Use and/ or Character Area Development
  • Short Term Work Program Ideas
Optional Community Engagement Exercises: 
  • Online Community Survey
  • Powerpoints and Presentation at Community Meetings
Draft Report Development
Step 4 – Plan Preparation (Months 6-7)
The next step, after reaching consensus on the key recommendations, is to put together the draft plan.  The plan will be based on your existing plan document with key updates. Sections may include, but are not limited to:
  • Introduction/ Executive Summary
  • Data and Demographics
  • Community Vision
  • Needs and Opportunities
  • Future Development Strategy
  • Transportation & Mobility
  • Housing
  • Implementation/ Community Work Program
  • Appendices (if needed)
Step 5 – Review and Adoption
The revised plan described above will then go through the community’s and DCA approval process.  This will likely involve a series of meetings, including presentations to the Steering Committee and to the City Council; and transmittal to DCA for review; and adoption by the jurisdiction.  A final public hearing announcing the plan for comment must occur before the chief elected official signs the transmittal letter. The plan will be revised based on public comment to create a final plan.  This will likely occur between Month 8 and Month 10.

Step 6 – Implementation
After the plan is adopted, each jurisdiction is strongly encouraged to monitor the effectiveness of the plan and amend the plan as needed. ARC can provide limited support in amendments to the text of the plans.

Public Hearing (Y/N)
N
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
No action necessary.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
No
Documents:
  1. Item 6 - AGENDA FORM - Comprehensive Plan.pdf
XII.

Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.