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City of Lilburn
City Council Meeting Agenda


June 11, 2018 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.

Executive Session

II.

Call to Order

III.

Roll Call

IV.

Pledge to the Flag

V.

Approval of Agenda

VI.

Announcements

1.

City Events

  • Lilburn Food Truck Tuesday
    June 12, 2018, 6:00 PM - 9:00 PM @ City Park
  • Sparkle in the Park
    July 4, 2018, 5:30 PM - 10:00 PM @ City Park
VII.

Ceremonial Matter

VIII.

Public Comment

IX.

Approval of Minutes

1.

City Council Draft Minutes And Executive Session Draft Minutes For May 14, 2018

Staff Recommendations:
Motion to approve the City Council Meeting Minutes and Executive Session Meeting Minutes from May 14, 2018.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Documents:
  1. 5_14_2018 - Minutes.pdf
  2. 5_14_2018 - ExecutiveSession Minutes.pdf
2.

City Council Special Called Meeting Draft Minutes For May 31, 2018

Staff Recommendations:
Motion to approve the City Council Special Called Meeting Draft Minutes for May 31, 2018.
Mayor's Signature Required:
Yes
Documents:
  1. 5_31_2018 - Special Called Meeting Minutes.pdf
X.

Public Hearing

1.

PUBLIC HEARING - City of Lilburn FY2018/2019 Budget and Adoption of Budget Ordinance #2018-523

As part of the FY 2018/2019 Budget Process, staff requests Mayor and Council to conduct a public hearing prior to the adoption of the FY 2018/2019 budget ordinance.  A public hearing was held on May 16, 2018 at City Hall.

The FY 2018/2019 annual budgets for the City of Lilburn are:
General Fund - $7,916,111
Confiscated Assets Fund - $80,000
Capital Projects Fund - $321,592
Special Purpose Local Option Sales Tax (2017 SPLOST) - $3,779,763

As discussed in our budget meeting on May 16, 2018, the millage rate will remain at 4.43 mils and is scheduled to be adopted at the Council meeting on July 09, 2018.  This budget includes a Sanitation fee of $13.12/mo for each residential property owner.

Public Hearing (Y/N)
Y
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve Ordinance #2018-523 for the City of Lilburn, Georgia FY 2018/2019 annual budgets in amount of $7,916,111 for General Fund, $80,000 for Confiscated Assets Fund, $321,592 for Capital Projects Fund, and $3,779,763 for 2017 SPLOST Fund.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
General Fund, etal
City Manager’s Initials:
BJ
Documents:
  1. Public Hearing Item 1 - AGENDA FORM- Budget Adoption.pdf
  2. Public Hearing Item 1 - ATTACH 1 - Ordinance 2018-523 Budget FY 19.pdf
  3. Public Hearing Item 1 - ATTACH 2 - FY 2018-2019 Fund Summary Spreadsheets and FY 2018-2023 Five Year Capital Improvement Plan (CIP).pdf
  4. Public Hearing Item 1 - ATTACH 3 - Public Notice Budget Hearing 18-19.pdf
XI.

Agenda

1.

Award of Bid – #COL2018-PLAYGROUND/5.31.18 – American Architectural Design Specialties d/b/a Architectural Design Specialties/Playground Creations.

On two separate occasions, the City properly advertised for bids regarding the replacement and installation of playground equipment for the expanded playground area at City Park. The first bid opening resulted in no bids being received. Subsequently, the City reissued the bid and received one qualified bid on 6/5/18. Being that the City solicited bids on two separate occasions, staff recommends award of bid to the above-referenced company.
Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to award bid # COL2018-PLAYGROUND/5.31.18 to: Architectural design specialties/Playground creations, in an amount not to exceed $162,600.00. Further, authorize Mayor to execute related contract and documents on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST/ Recreation
Current Balance:
$800,000
Requested Allocation:
$162,600.00
City Manager’s Initials:
BJ
Documents:
  1. Agenda Item 1 - AGENDA FORM City Park Playground equipment and installation bid 2018.pdf
  2. Agenda Item 1 - ATTACH 1 - 2018 Bid Tabulation with add alternate 1 Bid.pdf
XII.

Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.