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City of Lilburn
City Council Meeting Agenda


September 11, 2017 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.
Call to Order
II.
Roll Call
III.
Pledge to the Flag
IV.
Approval of Agenda
V.
Announcements
1.
Lilburn Food Truck Tuesday - International Night
September 12, 5:00 PM - 9:00 PM @ City Park

It's International Night at Lilburn Food Truck Tuesday!
2.
Lilburn Police Department - Women's Self Defense Program
September 14, 6:00 PM - 8:30 PM

The Women’s Self Defense Program is dedicated to empowering women with knowledge to reduce the likelihood of becoming a victim of a crime.
3.
Lilburn Beer & Wine Fest
September 30, 1:00 PM - 5:00 PM @ Gartrell Nash Pavilion

Tickets go on sale August 2 at 10 a.m. The first 250 tickets are only $25!
VI.
Ceremonial Matter
1.
Recognition of Police Officers
  • Robert E. Worley – Captain
  • Timothy L. Allen – Lieutenant
  • Gerald R Long (Ryan) - Sergeant
  • Matthew C. Madden – Sergeant
  • Gabriel  A. Garner (Adam)- Sergeant

Department:
Police Department
Presenter:
Chief Hedley
VII.
Public Comment
VIII.
Approval of Minutes
1.
City Council Draft Minutes For August 14, 2017
Staff Recommendations:
Motion to approve the City Council Draft Minutes and Executive Session Minutes from the August 14, 2017, meeting.
Mayor's Signature Required:
Yes
IX.
Public Hearing
1.
SUP-2017-01 to allow an 11,000 square foot Auto and Truck Service residential development on approximately 24.74 acres of property zoned CB at 733 Pleasant Hill Rd, being identified as District 6, Land Lot 156, Parcel 164.

ZONING HISTORY
The subject was annexed in 2011. It was developed in Gwinnett County with buffers and fencing along north and west property lines as required by 1994 zoning conditions.

APPLICANT’S INTENT
The applicant’s letter of intent proposed auto or truck accessory installation uses such as window tinting and stereo installations; however the SUP for this zoning category could provide for additional maintenance and service related activities that the building is not currently equipped for.

ANALYSIS OF REZONING REQUEST
Due to the change in use and access point proposed, the adjacent residential property to the south warrants consideration of an appropriate buffer and screening. The buffer between commercial and multi-family residential districts is typically 20’ (to address visual and auditory screening), and the planted landscape strip standard is 10’. The existing strip is estimated at 5’ based on graphics provided. Planning Commission added that City Council could approve an alternative buffer or screen upon design review by Director of Planning & Economic Development Department.

The Planning Commission recommends approval with the following conditions:

1. Service Center limited to 11,000 square feet within the existing building fronting the south side of the existing building as delineated on the “Auto Service Layout” exhibit provided by the applicant.
2. No body or paint repair. Service limited to auto and truck maintenance and accessory installations.
3. Service permitted only in enclosed bays (4 shown).
4. Service bays shall be oriented so as to parallel Pleasant Hill Road.
5. Service bays shall be screened from adjacent residential property (Avery Park Townhomes) to the south.  One row of parking (approximately 19 spaces) closest to Snipes Court/Labrador Way shall be removed and replaced with a vegetated screen to include 2 rows of evergreen trees or shrubs, staggered 10’ on center with minimum 3’ height at time of planting and maintained in perpetuity.  Curb and gutter shall be removed and replaced.
6. Each tenant space shall comply with Gwinnett County sewer code. As may be required by Lilburn Development Regulations and Gwinnett County Sanitary Sewer Code, building shall be renovated with floor drains to accommodate an approved oil/grit separator.in accordance with Gwinnett County sanitary sewer code
7. No washing of parts or vehicles outside the building.
8. No Auto/Truck Body and Heavy Repair services, as described in Article 6. 
9. No Heavy Equipment Service, as described in Article 6.
10. No outside storage or outdoor displays.
11. No used tire sales or used auto parts sales.
12. No vehicle sales.
13. Parking of all vehicles shall be in designated spaces, in compliance with Article 8, and not to exceed maximum off-street parking spaces allocated for auto service center (1/200 s.f.).
14. Plans illustrating compliance with vegetated screening requirements, fire wall separation, sewer code compliance and other applicable requirements shall be submitted for approval prior to permitting for construction or application for certificate of occupancy.

In addition, a graphic illustrating an alternative screen to that which staff is proposing in condition #5 is to be provided by the applicant to the Director of Planning & Economic Development Department for City Council meeting.

Public Hearing (Y/N)
Y
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
Staff recommends a motion to approve Ordinance No. 2017-514 approving SUP-2017-01 with conditions.
Mayor's Signature Required:
Yes
X.
Agenda
1.
Sec. 18-2 Polling Place Location Change from 76 to 340 Main Street
Currently the ordinance reads “The polling place within the city shall be the city hall located at 76 Main Street.”

City Hall has moved and it should reflect that in the city ordinance.

Department:
City Hall
Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Adoption of Ordinance # 2017-513 changing 76 Main Street to 340 Main Street as our polling place.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
XI.
Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.