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City of Lilburn
City Council Meeting Agenda


October 9, 2017 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.

Call to Order

II.

Roll Call

III.

Pledge to the Flag

IV.

Approval of Agenda

V.

Announcements

1.

Lilburn Food Truck Tuesday

October 10, 5:00 PM - 9:00 PM @ City Park

Join us for the last Food Truck Tuesday of the season! We've extended the event hours and will start at 5 p.m.
2.

Lilburn Daze Arts & Crafts Festival

October 14, 9:00 AM - 5:00 PM @ City Park

44th Annual Arts & Crafts Festival!
VI.

Ceremonial Matter

1.

Police Officer Promotions

  • Robert E. Worley – Captain
  • Timothy L. Allen – Lieutenant
  • Gerald R Long (Ryan) - Sergeant
  • Matthew C. Madden – Sergeant
  • Gabriel  A. Garner (Adam)- Sergeant

Department:
Police Department
Presenter:
Chief Hedley
2.

Commendations related to Hurricane Irma

Department:
City Hall
Presenter:
Bill Johnsa, City Manager
VII.

Public Comment

VIII.

Approval of Minutes

1.

City Council Draft Minutes For August 14, 2017

Staff Recommendations:
Motion to approve the City Council Draft Minutes and Executive Session Minutes from the August 14, 2017, meeting.
Mayor's Signature Required:
Yes
IX.

Public Hearing

1.

SUP-2017-01 to allow an 11,000 square foot Auto and Truck Service on approximately 24.74 acres of property zoned CB at 733 Pleasant Hill Rd, being identified as District 6, Land Lot 156, Parcel 164.


ZONING HISTORY
The subject was annexed in 2011. It was developed in Gwinnett County with buffers and fencing along north and west property lines as required by 1994 zoning conditions.

APPLICANT’S INTENT
The applicant’s letter of intent proposed auto or truck accessory installation uses such as window tinting and stereo installations; however the SUP for this zoning category could provide for additional maintenance and service related activities that the building is not currently equipped for.

ANALYSIS OF REZONING REQUEST
Due to the change in use and access point proposed, the adjacent residential property to the south warrants consideration of an appropriate buffer and screening. The buffer between commercial and multi-family residential districts is typically 20’ (to address visual and auditory screening), and the planted landscape strip standard is 10’. The existing strip is estimated at 5’ based on graphics provided. Planning Commission added that City Council could approve an alternative buffer or screen upon design review by Director of Planning & Economic Development Department.

The Planning Commission recommends approval with the following conditions:

1. Service Center limited to 11,000 square feet within the existing building fronting the south side of the existing building as delineated on the “Auto Service Layout” exhibit provided by the applicant.
2. No body or paint repair. Service limited to auto and truck maintenance and accessory installations.
3. Service permitted only in enclosed bays (4 shown).
4. Service bays shall be oriented so as to parallel Pleasant Hill Road.
5. Service bays shall be screened from adjacent residential property (Avery Park Townhomes) to the south.  One row of parking (approximately 19 spaces) closest to Snipes Court/Labrador Way shall be removed and replaced with a vegetated screen to include 2 rows of evergreen trees or shrubs, staggered 10’ on center with minimum 3’ height at time of planting and maintained in perpetuity.  Curb and gutter shall be removed and replaced.
6. Each tenant space shall comply with Gwinnett County sewer code. As may be required by Lilburn Development Regulations and Gwinnett County Sanitary Sewer Code, building shall be renovated with floor drains to accommodate an approved oil/grit separator.in accordance with Gwinnett County sanitary sewer code
7. No washing of parts or vehicles outside the building.
8. No Auto/Truck Body and Heavy Repair services, as described in Article 6. 
9. No Heavy Equipment Service, as described in Article 6.
10. No outside storage or outdoor displays.
11. No used tire sales or used auto parts sales.
12. No vehicle sales.
13. Parking of all vehicles shall be in designated spaces, in compliance with Article 8, and not to exceed maximum off-street parking spaces allocated for auto service center (1/200 s.f.).
14. Plans illustrating compliance with vegetated screening requirements, fire wall separation, sewer code compliance and other applicable requirements shall be submitted for approval prior to permitting for construction or application for certificate of occupancy.

In addition, a graphic illustrating an alternative screen to that which staff is proposing in condition #5 is to be provided by the applicant to the Director of Planning & Economic Development Department for City Council meeting.

Public Hearing (Y/N)
Y
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
Staff recommends a motion to approve Ordinance No. 2017-514 approving SUP-2017-01 with conditions.
Mayor's Signature Required:
Yes
X.

Agenda

1.

Sec. 18-2 Polling Place Location Change from 76 to 340 Main Street

Currently the ordinance reads “The polling place within the city shall be the city hall located at 76 Main Street.”

City Hall has moved and it should reflect that in the city ordinance.

Department:
City Hall
Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Adoption of Ordinance # 2017-513 changing 76 Main Street to 340 Main Street as our polling place.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
2.

Adoption of Ordinance #2017-515 Adding Barrel to the definitions in Section 6-59; Adding Section 6-87.5 Distillery License and Section 6-87.6 Brewer License

The Alcohol Review Board met on September and reviewed the proposed ordinance revision presented by Angela Couch. Proposed revisions are in accordance to State of Georgia requirements. 

The ARB recommends the approval of Revision to Sec. 6-59.  Add Barrel to the definitions. Add Section 6-87.5, Distillery License and Section 6-87.6  Brewer License   

Department:
City Hall
Presenter:
Angela Couch, City Attorney
Staff Recommendations:
The approval of Ordinance #2017-515 adding Barrel to the definitions in Section 6-59; adding Section 6-87.5 Distillery License and Section 6-87.6 Brewer License to the Alcohol Ordinance.
Mayor's Signature Required:
Yes
3.

Intergovernmental Agreement between Gwinnett County and the City of Lilburn regarding jointly funded 2017 SPLOST Parks and Recreation Project – Camp Creek Greenway Bridge replacement

As part of the 2017 SPLOST Issue proceeds, Gwinnett County allocated $509,228.00/Park and Recreation to the City of Lilburn. As specified, these proceeds are to be utilized for the Camp Creek Greenway Trail Bridge replacement. The IGA also specifies that the amount must not exceed 75% of the total cost(s) of the project. Additionally, the City will manage the project and will submit reimbursement as allowed.
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve Intergovernmental Agreement between Gwinnett County and the City of Lilburn regarding jointly funded 2017 SPLOST Parks and Recreation Project. Further, authorize Mayor to execute all documents on behalf of the City of Lilburn.
Department Head Approval:
B.
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST
Current Balance:
*+/- $900,000 estimated at project letting
City Manager’s Initials:
BJ
4.

Noise Ordinance correction

HISTORY
In January of 2014, Lilburn’s Noise Ordinance was deleted and replaced in accordance with Ordinance Number 2014-466. 

Revisions to the ordinance were proposed in December of 2016, but there was an inadvertent deletion of most of the ordinance by Ordinance 2016-508. Those sections include Sections 42-51. Purpose, 42-53. Powers and Duties, 42-54. Duties and responsibilities of other departments, 42-57. Exemptions, 42-58. Specific prohibited acts, 42-59. Temporary relief, 42-60. Penalties, and 42-61. Severability.

Proposed by this repeal and replacement is the reinsertion of the portions previously inadvertently deleted so that a complete ordinance is in effect.

Department:
Planning and Economic Development
Presenter:
Doug Stacks, Director of Planning and Economic Development
Staff Recommendations:
Staff recommends a motion to approve Ordinance No. 2017-516.
Mayor's Signature Required:
Yes
XI.

Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.