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City of Lilburn
City Council Meeting Agenda


May 14, 2018 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.

Executive Session

II.

Call to Order

III.

Roll Call

IV.

Pledge to the Flag

V.

Approval of Agenda

VI.

Announcements

1.

City Events

  • Lilburn Police Department - Women's Self Defense Program
    May 17, 2018, 6:30 PM - May 18, 2018, 8:30 PM @ Calvin Fitchett Municipal Complex
  • Lilburn Beer & Wine Fest
    May 19, 2018, 1:00 PM - 5:00 PM @ Gartrell Nash Pavilion
  • Rock the Park - Mother's Finest
    June 2, 2018, 6:00 PM - 9:30 PM @ City Park
  • Sprinkler Day
    June 6, 2018, 10:00 AM - 12:00 PM @ City Park
  • Sparkle in the Park
    July 4, 2018, 5:30 PM - 10:00 PM @ City Park
For more information please visit the EVENT CALENDAR.
VII.

Ceremonial Matter

1.

National Police Week 2018

To recognize National Police Week 2018 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. 
Documents:
  1. Police Memorial Week- May 2018.pdf
VIII.

Public Comment

1.

Public Comment Speakers

  1. Joseph Handley
  2. Jaime Handley
  3. Yolandra McIntosh
IX.

Approval of Minutes

1.

City Council Draft Minutes And Executive Session Minutes For April 9, 2018

Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Documents:
  1. 4_9_2018 - Minutes.pdf
  2. 4_9_2018 - ExecutiveSession Minutes.pdf
X.

Public Hearing

1.

Georgia Municipal Association Lease-Purchase Financing Lilburn Police/Courts

The city anticipates financing the Project through GMA’s Bricks and Mortar Program. The Bricks and Mortar program provides low cost financing whereby the city pays back the financing amount in monthly installments. 

Part of the process is to have a public hearing and a notice of sale of the property subject to very specific requirements. 

We must adopt a Resolution authorizing execution of final Lease Purchase documents.

Public Hearing (Y/N)
Y
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to Approve Resolution No. 2018-04 authorizing the execution of the final Lease-Purchase documents.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST/ Public Safety
Current Balance:
$6,107,016.68
Requested Allocation:
$4,899,000
City Manager’s Initials:
BJ
Documents:
  1. Public Hearing Item 1 - GMA Lease-Purchase Financing.pdf
  2. Public Hearing Item 1 - ATTACH 1 - Resolution 2018-04 - City of Lilburn (GMA) 2018 v1.pdf
XI.

Agenda

1.

Award of Bid – Lilburn Police Headquarters and Municipal Court

The City pre-qualified six (6) firms/contractors to provide site work and construction services for the above-referenced project. On April 19, 2018 the City received bids from five of the six pre-qualified contractors, with BM&K Construction being the lowest responsible bidder. After reviewing the bids, and verifying all bond requirements, the City staff recommends an award to BM&K Construction at a base bid of: $4,899,000.00 (four million eight hundred ninety nine thousand dollars).
Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to award site work and construction services regarding the Lilburn Police Headquarters and Municipal Court to: BM&K Construction in the amount of $4,899,000, authorize Mayor to execute related contract on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST/Public Safety
Current Balance:
$6,107,016.68
Requested Allocation:
$4,899,000
City Manager’s Initials:
BJ
Documents:
  1. Agenda Item 1 - Lilburn Police HQ and Court award of construction bid.pdf
  2. Agenda Item 1 - ATTACH 1 - BIDTAB 04-19-18 Signed.pdf
2.

Appointment of Lilburn Municipal Court Assistant Solicitor - Ms. Angela Couch

Staff recommends the appointment of Ms. Angela Couch to serve as Municipal Court Assistant Solicitor to assist in specialized cases as approved by the Mayor and Council.
Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Staff recommends the appointment of Ms. Angela Couch to serve as Municipal Court Assistant Solicitor to assist in specialized cases as approved by the Mayor and Council.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Documents:
  1. Agenda Item 2 - AGENDA FORM Appointment Asst. Solicitor.pdf
  2. Agenda Item 2 - ATTACH 1 - Resolution.pdf
3.

Gwinnett Urban County Community Development Block Grant Program Resolution

The city participates in the CDBG program through an agreement with Gwinnett County. In order to continue participation, a formal majority vote of the City Council is required. The Mayor must also be authorized to execute, and the City Clerk to certify, Cooperation Agreements permitting the City to remain a member of the Gwinnett Urban County CDBG program.

We must adopt a Resolution authorizing such. Upon adoption, a copy of the Council’s authorization (agenda & minutes) has to be transmitted to the Gwinnett County Community Development Program.

Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to Approve Resolution No. 2018-05 authorizing the Mayor to execute, and the City Clerk to certify, Cooperation Agreements permitting the City to remain a member of the Gwinnett Urban County CDBG program.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Documents:
  1. Agenda Item 3 - AGENDA FORM - CDBG Program Participation.pdf
  2. Agenda Item 3 - ATTACH 2 - Res 2018-05 CDBG 05-09-2018.pdf
  3. Agenda Item 3 - ATTACH 1 - Cooperation Agreement FY 2019-2021.pdf
4.

City of Lilburn – Ordinance 2018-522 - Drive-thru or Service windows allowed at Package Store locations.

The Department of Revenue Chapter 560-2-3-03 allows for “drive-thru” or “service” windows to be located at Package Store locations within the City. At least one package store owner has made the request to install a drive-thru window at their location.  Proposed Ordinance requires compliance with overlay district and for the window to be covered by a canopy or roof structure.

Additional research in the City’s Zoning Ordinance was done and the only use with “stacking requirements” was a dry cleaner which required room for 3 cars.

Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve Ordinance #2018-522 allowing drive-thru or service windows at Package (Liquor) Store locations. Further, authorize Mayor to execute the Resolution on behalf of the City of Lilburn.
Mayor's Signature Required:
Yes
Budgeted:
Yes
Documents:
  1. Agenda Item 4 - AGENDA FORM Package store drive-thru window.pdf
  2. Agenda Item 4 - ATTACH 1 - Ordinance 2018-522 Drive-Thru.pdf
XII.

Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.