City of Lilburn
City Council Meeting Agenda
June 14, 2022, 6:00 PM - 9:00 PM @ City Park
Sparkle in the Park
July 4, 2022, 5:30 PM - 10:00 PM @ City Park
We are requesting to increase the budget for Human Resources and Parks due to personal service needs. Additionally, we are requesting to increase the budget for City Hall to contribute an additional $100,000 to Fund 350, Capital Projects. Salary savings are available within the Police Department, Municipal Court, Public Works, Municipal Buildings, and Planning to cover the needed increases in Human Resources, Parks, and City Hall totaling $139,000.
City Zoning Ordinance Article 10, Section 1002 accommodates text amendments initiated by planning department, planning commission or city council. Planning department staff recommends the 2011 Lilburn Zoning Ordinance text shall be amended to clarify code sections, removed redundancy, and add sections to accommodate a new use.
Text amendments to Article 6, Section 602 – Use Table, Article 14, Definitions, and a new section within Article 7 – Specific Use Provisions, Section 739 – Short-Term Rentals are recommended with an effective date of July 1, 2022.
These topics were presented generally during Council work session March 28 and Planning Commission held a public hearing May 26, 2022, and no public comments were recorded. Planning Commission recommended approval of text amendments.
As a continuation of efforts to regulate short term rentals in accordance with 2021 changes to Georgia law that expanded the definition of “Innkeeper” to include dealers and marketplace facilitators such as Airbnb and VRBO and allow homes to be listed with various marketplace facilitators for use as short-term rentals, text amendments are recommended by staff to add sections to Chapter 14, Businesses, and modify Chapter 105, Buildings and Building Regulations, to accommodate an occupational tax certificate for short-term rental as an accessory business use of a residential dwelling.
These topics were presented during Council work session March 28 and accompanying codes and fee schedules are being amended consecutively. With the adoption of the proposed ordinance staff will also modify the electronic permit application form with criteria and fees and begin accepting applications for the permit and occupational tax certificate on July 1, 2022.
The FY 2022/2023 total budget for the City of Lilburn is $19,033,207. The city adopts balanced budgets for nine funds:
Fund 100: General Fund - $10,299,916
Fund 210: Confiscated Assets Fund - $45,499
Fund 230: School Zone Safety Fund - $264,079
Fund 235: ARPA Fund - $2,119,819
Fund 270: Tax Allocation District Fund - $447,280
Fund 275: Hotel/Motel Tax Fund - $100
Fund 323: 2017 SPLOST Fund - $4,186,068
Fund 350: Capital Projects Fund - $706,566
Fund 745: Municipal Court Fund - $963,880
The five-year Capital Improvement Plan includes a concentration on transportation and recreation, and the plan anticipates the passage of 2023 SPLOST by voters in November 2022.
The Code of Georgia requires the City Council to set its millage rate annually for real and personal property within the city’s corporate limits. The 2021 millage rate is 4.430 mills, and the 2022 roll-back rate is 3.454 mills. To maintain the millage rate at 4.430 mills, staff advertised the proposed tax increase and held three public hearings to meet state law requirements. The public hearings were held on Monday, June 1 at 10:00 a.m. and 6:00 p.m. and Monday, July 13 at 6:00 p.m. No public comments were received at the July 1st public hearings. A press release on the tax increase was submitted to the Gwinnett Daily, for publication on May 22 and June 5, and information on the 2022 millage rate was posted on the City’s website on the same date. Expected revenue in FY 22-23 from property taxes is $2,467,466, an increase of $157,807 above the adopted budget for FY 20-21.
Approval/authorization of Resolution No. 2022-11, a Resolution adopting the billing/collecting dates of Ad Valorem Property Taxes, Streetlight Assessments and Solid Waste Fees as on or before September 15, 2022 (billing date) and November 15, 2022 (due to City of Lilburn date); and affirming that the position of Finance Director have the authority to collect Ad Valorem taxes and the authority to sign Fi. Fa..
With adoption of the FY22-23 budget, staff recommends adoption of a rate resolution setting a fee schedule for FY22-23 administrative fees, fees for services, regulatory fees, license fees, permit fees, and rental fees. The schedule includes the following changes from the current fee schedule:
The City opened bids on Thursday, June 2, 2022, for the LMIG Resurfacing bid. Staff reviewed the bids, checked all references, and recommend that Garrett Paving be awarded the contract. Included you will find the bid tabulation.
List of streets to be repaved are Joy Lane, Bridgewater Drive, and Nantucket Drive
Staff has been researching and planning for a bucket truck replacement for a couple years. The current bucket truck is a 1999 model Ford F350, (23 years old). Due to the environmental effects and age, the current truck is requiring many repairs, several of them pertain to the hydraulic system of the bucket lift. Staff discussed our options with various vendors and other local governments in the past year. Staff is increasing our height and reach capabilities with this new purchase; we are able to reach an additional 12 to 14 feet. This increase, up to 47 feet, will allow us to increase our community safety as we are able to reach more sight distance and safety concerns for signs, intersections, tree limbs, etc. The supply chain has impacted availabilities of these type vehicles. We were able to acquire a late 2021 model that was recently returned from the Versalift company having the service bed and lift system installed. 2022 models are still not available and are starting at $10,000.00 higher. This purchase was planned for utilizing SPLOST funds. The Georgia Department of Administrative Services contract number is 99999-SPD SPD0000155-006.