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City of Lilburn
City Council Meeting Agenda


August 13, 2018 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.

Executive Session (if necessary)

II.

Call to Order

III.

Roll Call

IV.

Pledge to the Flag

V.

Approval of Agenda

VI.

Announcements

1.

10 year milestone for Bill Johnsa, Doug Stacks, Chief Bruce Hedley

2.

City Events

  • Lilburn Food Truck Tuesday - August 14, 2018, 6:00 PM - 9:00 PM @ City Park
  • Mayor's Town Hall Meeting - August 20, 2018, 7:00 PM - 8:00 PM @ Lilburn City Hall
  • Rock the Park - Electric Avenue - September 8, 2018, 6:00 PM - 9:30 PM @ City Park
VII.

Ceremonial Matter

VIII.

Public Comment

IX.

Approval of Minutes

1.

City Council Draft Minutes For July 9, 2018

Department:
City Hall
Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Motion to approve the City Council Meeting Minutes from July 9, 2018.
Mayor's Signature Required:
Yes
Documents:
  1. 7_9_2018 - Minutes.pdf
2.

Executive Session Draft Minutes For July 9, 2018

Department:
City Hall
Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Motion to approve the Executive Session Meeting Minutes from July 9, 2018.
Mayor's Signature Required:
Yes
Documents:
  1. 7_9_2018 - Executive Session Draft.pdf
X.

Public Hearing

XI.

Agenda

1.

Intergovernmental Agreement between Gwinnett County Water and Sewerage Authority and the City of Lilburn to provide utility improvements (Lilburn Industrial Way).

Staff recommends approval of the above-referenced Intergovernmental Agreement to jointly participate in improvements associated with Lilburn Industrial Way. Improvements include: Pavement rehabilitation/resurfacing, upgrade of a 60” stormwater culvert, water line upgrade/replacement, addition of sanitary sewer as well as sidewalks and curb repair. The City will manage the project and will receive reimbursement as outlined in the IGA.
Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve Intergovernmental Agreement between Gwinnett County, GA Water and Sewerage Authority and City of Lilburn to provide Utility Improvements. Further, authorize Mayor to execute agreement on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST/ Transportation
Current Balance:
$912,000
Requested Allocation:
$TBD
City Manager’s Initials:
BJ
Documents:
  1. Agenda Item 1 - AGENDA FORM - Gwinnett Water and Sewer and Lilburn IGA - Lil. Indus..pdf
  2. Agenda Item 1 - ATTACH 1 - Intergovernmental Agreement 18 07 10 Lilburn Industrial Way IGA_Final.pdf
2.

Award of Bid - Local Maintenance and Improvement Grant (LMIG) – 2018 Webb Parkway and Ripple Water Run resurfacing

Bids were opened on Monday, July 23, 2018 for the repair and resurfacing of Webb Parkway and Ripple Water Run. Of the three (3) bids received, Dickerson Group was the low bidder ($169,919.00).
Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve Bid# COL/LMIG – 7.23.2018 to Dickerson Group in the amount of $169,919.00. Further, authorize Mayor to execute contract on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST/Transportation LMIG funds
Current Balance:
$912,000
Requested Allocation:
$169,919
City Manager’s Initials:
BJ
Documents:
  1. Agenda Item 2 - AGENDA FORM - LMIG 2018 Award of Bid.pdf
  2. Agenda Item 2 - ATTACH 1 - Copy of LMIG Bid Tab-2018.pdf
  3. Agenda Item 2 - ATTACH 2 - Recommendation Letter to Bill--2018 LMIG Contract.pdf
3.

Award of Bid – P.I. No. 0010638 JACKSON CREEK TRAIL – COL# 8.1.2018

Staff seeks approval to award the above-referenced bid to ________________________ in the amount of $___________________________ pertaining to the Jackson Creek Trail project. This Transportation Enhancement Grant Funded project consists of 0.824 miles of clearing & grubbing, sidewalk, landscape and furniture fixtures, and installation of two pedestrian bridges along the south side of US 29 from Killian Hill Road to Postal Way. All references have been checked and __________________________ is qualified to provide the required work. Additionally, staff recommends as part of the motion, to include the award of bid to the next lowest responsible bidder (should the primary contractor default).

Public Hearing (Y/N)
N
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
To be discussed.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
Yes
Budgeted:
Yes
Fund Name & Code:
Transportation Enhancement
Documents:
  1. Agenda Item 3 - AGENDA FORM Jackson Creek Trail.pdf
  2. Agenda Item 3 - ATTACH 1 - BID Tabulation.pdf
XII.

Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.