City of Lilburn
City Council Work Session Agenda

October 9, 2017 at 6:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
Call to Order
SUP-2017-01 to allow an 11,000 square foot Auto and Truck Service residential development on approximately 24.74 acres of property zoned CB at 733 Pleasant Hill Rd, being identified as District 6, Land Lot 156, Parcel 164.

The subject was annexed in 2011. It was developed in Gwinnett County with buffers and fencing along north and west property lines as required by 1994 zoning conditions.

The applicant’s letter of intent proposed auto or truck accessory installation uses such as window tinting and stereo installations; however the SUP for this zoning category could provide for additional maintenance and service related activities that the building is not currently equipped for.

Due to the change in use and access point proposed, the adjacent residential property to the south warrants consideration of an appropriate buffer and screening. The buffer between commercial and multi-family residential districts is typically 20’ (to address visual and auditory screening), and the planted landscape strip standard is 10’. The existing strip is estimated at 5’ based on graphics provided. Planning Commission added that City Council could approve an alternative buffer or screen upon design review by Director of Planning & Economic Development Department.

The Planning Commission recommends approval with the following conditions:

1. Service Center limited to 11,000 square feet within the existing building fronting the south side of the existing building as delineated on the “Auto Service Layout” exhibit provided by the applicant.
2. No body or paint repair. Service limited to auto and truck maintenance and accessory installations.
3. Service permitted only in enclosed bays (4 shown).
4. Service bays shall be oriented so as to parallel Pleasant Hill Road.
5. Service bays shall be screened from adjacent residential property (Avery Park Townhomes) to the south.  One row of parking (approximately 19 spaces) closest to Snipes Court/Labrador Way shall be removed and replaced with a vegetated screen to include 2 rows of evergreen trees or shrubs, staggered 10’ on center with minimum 3’ height at time of planting and maintained in perpetuity.  Curb and gutter shall be removed and replaced.
6. Each tenant space shall comply with Gwinnett County sewer code. As may be required by Lilburn Development Regulations and Gwinnett County Sanitary Sewer Code, building shall be renovated with floor drains to accommodate an approved oil/grit accordance with Gwinnett County sanitary sewer code
7. No washing of parts or vehicles outside the building.
8. No Auto/Truck Body and Heavy Repair services, as described in Article 6. 
9. No Heavy Equipment Service, as described in Article 6.
10. No outside storage or outdoor displays.
11. No used tire sales or used auto parts sales.
12. No vehicle sales.
13. Parking of all vehicles shall be in designated spaces, in compliance with Article 8, and not to exceed maximum off-street parking spaces allocated for auto service center (1/200 s.f.).
14. Plans illustrating compliance with vegetated screening requirements, fire wall separation, sewer code compliance and other applicable requirements shall be submitted for approval prior to permitting for construction or application for certificate of occupancy.

In addition, a graphic illustrating an alternative screen to that which staff is proposing in condition #5 is to be provided by the applicant to the Director of Planning & Economic Development Department for City Council meeting.

Sec. 18-2 Polling Place Location Change from 76 to 340 Main Street
Currently the ordinance reads “The polling place within the city shall be the city hall located at 76 Main Street.”

City Hall has moved and it should reflect that in the city ordinance.

Adoption of Ordinance #2017-515 Adding Barrel to the definitions in Section 6-59; Adding Section 6-87.5 Distillery License and Section 6-87.6 Brewer License
The Alcohol Review Board met on September and reviewed the proposed ordinance revision presented by Angela Couch. Proposed revisions are in accordance to State of Georgia requirements. 

The ARB recommends the approval of Revision to Sec. 6-59.  Add Barrel to the definitions. Add Section 6-87.5, Distillery License and Section 6-87.6  Brewer License   

Intergovernmental Agreement between Gwinnett County and the City of Lilburn regarding jointly funded 2017 SPLOST Parks and Recreation Project – Camp Creek Greenway Bridge replacement
As part of the 2017 SPLOST Issue proceeds, Gwinnett County allocated $509,228.00/Park and Recreation to the City of Lilburn. As specified, these proceeds are to be utilized for the Camp Creek Greenway Trail Bridge replacement. The IGA also specifies that the amount must not exceed 75% of the total cost(s) of the project. Additionally, the City will manage the project and will submit reimbursement as allowed.
Noise Ordinance correction
In January of 2014, Lilburn’s Noise Ordinance was deleted and replaced in accordance with Ordinance Number 2014-466. 

Revisions to the ordinance were proposed in December of 2016, but there was an inadvertent deletion of most of the ordinance by Ordinance 2016-508. Those sections include Sections 42-51. Purpose, 42-53. Powers and Duties, 42-54. Duties and responsibilities of other departments, 42-57. Exemptions, 42-58. Specific prohibited acts, 42-59. Temporary relief, 42-60. Penalties, and 42-61. Severability.

Proposed by this repeal and replacement is the reinsertion of the portions previously inadvertently deleted so that a complete ordinance is in effect.

Work Session Only - Adopt Gwinnett County Stormwater Management Manual
The city is an MS4 permittee with EPD, and as part of the Metropolitan North Georgia Water Planning District has a stormwater management program to protect water quality, prevent flooding, and minimize impacts of stormwater runoff.  The city code provides for design standards, plan review, and inspections by reference to Gwinnett County’s stormwater design manual, titled Stormwater Systems and Facilities Installation Standards and Specifications (SSFISS).

To insure compliance with the EPD permit, the city must adopt new design standards in accordance with “Volume 2 of 2016 Edition of the Georgia Stormwater Management Manual (GSMM)” aka the Blue Book, by November 21, 2017. 

The County chose to review the SSFISS and merge the Blue Book standards into a new equivalent alternative manual: the 2017 Gwinnett County Stormwater Management Manual (GC SMM), which has been publicly approved by DAC and SWA for compliance with the State Manual, and is scheduled for adoption by the Board of Commissioners November 7, 2017. 

Staff recommends adopting the GC SMM at November 13 Council Meeting, immediately following the BOC adoption to meet the EPD deadline. Continuing to use a Gwinnett County manual is consistent with the City-County Stormwater IGA and provides for continuity for owners, designers and contractors within a county-wide system.  Staff further recommends that a transition period of 90 days be incorporated into the resolution to implement the design standards by March 1, 2018, just ahead of annual reporting to EPD. 
Main Street Gateway Discussion
This is a discussion of the concept of a gateway arch that would span Main Street at its intersection with US 29.  

At the request of Mayor Crist, Sonny Franks of Sign Creations produced a concept design. 

Cost and funding for the project has not been determined at this time.

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations,information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.