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Gartrell Nash Pavilion

The pavilion is available on a first-come, first-served basis. Reservations must be made at least 10 business days prior to the rental date and will be tentative for 7 business days until the payment is received by mail or in person at 340 Main St. Lilburn, GA 30047. For further inquiries, contact us at 770-638-2186.
Forms of Payment Accepted:
All payments must be submitted by mail or in person. The City of Lilburn accepts debit/credit cards (with a 3% processing fee), personal checks, money orders, or exact cash for the rental fee. No out-of-state or counter checks will be accepted. Checks should be made payable to the City of Lilburn.
All rentals are required to pay a $100 damage deposit, separate from the rental fee. It may be in the form of cash, or check. The damage deposit will be refunded the following business day of rental date, except where deductions are required.
Rental Change and/or Cancellation
Renter must notify City Hall immediately to see if a change in the contract is feasible. Requests to alter the contract may not be accepted. If a change occurs that results in a decrease in the fee paid, no refunds will be issued for the difference. A fee of $25 will be charged to reschedule an existing rental.
CANCELLATION (prior to rental)
30 DAYS OR MORE
REFUND
100% RENTAL FEE (LESS $25 PROCESSING)
8-29 DAYS
50% RENTAL FEE
7 DAYS OR LESS*
0% RENTAL FEE
*If 7 days or less prior to the rental date, refunds will only be made in the event of the park closing. Inclement weather is not considered a park closing.
Emergency Rescheduling: A two (2) hour prior notice is required for cancellation for any emergency reason (family emergency or actual inclement weather the day of the rental). Renter must call City Hall at 770-638-2186 during regular business hours. Renters will be allowed to reschedule within one year of the original rental contract date if emergency rescheduling criteria has been met. A rescheduling fee of $25 will apply. In the case of inclement weather, we do not assume your rental has been postponed.
Are you a Non-profit Organization?*
Non-profits will receive a 10% discount off rental fee with proof of non-profit status at time of application and/or payment.
1. Yes
2. No
Attach Proof of Non-profit Status:
You may upload, mail, or submit in person.
Will you be using a caterer?*
1. Yes
2. No
If you will be using a caterer to serve food or beverage at your event, a Food Service Authorization Form and related insurance forms must be submitted to the City of Lilburn at least two (2) weeks prior to the rental date. Failure to do so will result in denying the catering company access to park grounds.
Click here to download the Food Service Authorization Form.
*
1. I have read and understand the above information.
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Reservation

Please complete the following information.
Expected Number of Attendees:*
*Expected number may not exceed 160 people.
Rental Date:*
Rental Date:
*Reservations must be made at least 10 business days prior to the rental date.
Rental Time:*
Rental Time: Start Time
—
Rental Time: End Time
*Includes set up, event, and clean-up. For large groups, please allow a minimum of (1) hour for the clean-up process. Rental time applies to renter, caterers, and any other group or individual associated with the rental.
Describe Event in Detail:*
Amenities Requested:*
1. Lights
2. Electrical Outlet
3. Park Grill
4. None
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Contact Information

Responsible Person #1
Name:*
Street Address:*
City:*
State: *
Zip:*
Phone Number:*
Email Address:*
Responsible Person #2
Name:*
Phone Number:*
Email Address:
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Pavilion Usage Policy

Pavilion Usage Policy (cont'd)

Renter will be liable for all damages that occur during the contracted rental period. The deposit will be refunded the following business day of rental date except under the following circumstances:*
(a) There is damage to the facility, furnishings, or grounds. Renter will be billed for all damages in excess of the damage deposit. (b) The pavilion is not left in the same clean condition in which it was found. (c)Renter arrives before contracted rental time or leaves after contracted rental departure time. (d) Any rental guest displays improper conduct including, but not limited to, apparent intoxication, abusive or threatening language, physical violence and/or lewd behavior. (e) Violation of any city, county, state, or federal law while using the facility. (f) If any part of the contract is falsified or misrepresented. Having a larger group than stated on the contract is one example.
1. I agree.
A Park Attendant should be available to meet the renter prior to the start of the pavilion rental. The Park Attendant may be reached during the rental by calling 404-668-6171. The attendant is responsible for:*
(a) Ensuring the pavilion is clean prior to your rental time. (b) Emptying pavilion trash cans throughout the event as needed (c) Cleaning and restocking the restroom throughout your rental. (d) Keeping people out of the rental area not associated with your group. (e) Monitoring the rental, and being available if problems arise.
1. I agree.
Staffing:*
The City of Lilburn reserves the right to determine necessary staff requirements. You may also request additional support for your rental (security, traffic assistance, clean up) upon application of your rental contract. These additional costs, whether requested or assigned, will be quoted to you within five (5) business days of your application.
1. I agree.
Clean-up:*
Renter is responsible for all clean up. Pavilion should be left in the same manner it was found. Clean up may include the removal of all decorations and tape, garbage removed from receptacles, bags tied and placed outside of the pavilion for pick up, new can liners placed in trashcans (liners provided by the City), directional signs removed, and all items brought to event removed.
1. I agree.
Indemnification:*
Upon request to use/rent properties and/or facilities of the City of Lilburn, the undersigned does hereby agree to indemnify and hold harmless the City of Lilburn for any claims or purported claims arising by virtue of the use by the undersigned other than arising from the negligence or misconduct of the City of Lilburn. Facilities and/or properties are described as: City-owned properties, to include: City buildings and parking facilities, City Park, City Greenway Trail(s) and all natural water features contained within City properties (Camp Creek and Jackson Creek).
1. I agree.
Suitability:*
Renter acknowledges and agrees that Renter is encouraged to examine and inspect City of Lilburn Rental Facility to assess its condition, suitability and fitness for Renter's permitted use. Accordingly, Renter acknowledges and agrees that CITY OF LILBURN MAKES NO EXPRESS OR IMPLIED WARRANTIES OF ANY KIND OR NATURE WHATSOEVER, INCLUDING, WITHOUT LIMITATION, ANY EXPRESS OR IMPLIED WARRANTIES OF SUITABILITY OF FITNESS OF CITY OF LILBURN FOR ANY PARTICULAR USE, PURPOSE, OR FUNCTION. The right to use the Designated Facility granted hereby is expressly granted on an "AS-IS" and "WHERE-IS" basis only. Renter further acknowledges that the relationship between the parties is not that between a "landlord and tenant" as contemplated under Georgia law.
1. I agree.
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Agreement

I have read and understand the rules regarding Facility Usage and verify to the best of my knowledge that all information on this contract is correct. As the Renter, I understand that failure to comply with the above stated rules could result in the loss of my security and damage deposit. I understand that any City of Lilburn Staff or the Park Attendant reserves the right to request rental guest(s) to leave or cancel the event at any time it deems to be in the best interest of the City of Lilburn.
I understand that the pavilion is available on a first-come, first-served basis. My reservation must be made at least 10 business days prior to the rental date and will be tentative for 7 business days until my payment is received by mail or in person at 340 Main St. Lilburn, GA 30047.
Name:*
Date:*
Date:

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Gartrell Nash Pavilion Rental Application

Steps

Gartrell Nash Pavilion

Reservation

Contact Information

Pavilion Usage Policy

Pavilion Usage Policy (cont'd)

Agreement

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