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City of Lilburn
City Council Meeting Agenda


October 8, 2018 at 7:30 p.m.
Lilburn City Hall, 340 Main St., Lilburn, GA 30047

Council Members:
Johnny Crist, Mayor
Brian Burchik, Post 1
Scott Batterton, Post 2
Eddie Price, Post 3
Tim Dunn, Post 4
I.

Executive Session (if necessary)

II.

Call to Order

III.

Roll Call

IV.

Pledge to the Flag

V.

Approval of Agenda

VI.

Announcements

1.

City Events

  • Lilburn Daze Arts & Crafts Festival
    October 13, 2018, 9:00 AM - 5:00 PM @ City Park
  • Lilburn Food Truck Tuesday
    October 16, 2018, 5:00 PM - 8:00 PM @ City Park
  • Veterans Day Ceremony - During November's City Council Meeting
    November 12, 2018, 7:300 PM @ Lilburn City Hall
  • Lilburn Tree Lighting
    November 17, 2018, 6:00 PM - 8:30 PM @ Lilburn City Hall
VII.

Ceremonial Matter - None

VIII.

Public Comment

IX.

Approval of Minutes

1.

City Council Draft Minutes from September 10, 2018

Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Motion to approve the City Council Draft Meeting Minutes from September 10, 2018.
Documents:
  1. 9_10_2018 - Minutes.pdf
2.

City Council Executive Session Draft Minutes from September 10, 2018

Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Motion to approve the City Council Executive Draft Meeting Minutes from September 10, 2018
Mayor's Signature Required:
Yes
Documents:
  1. 9_10_2018 - Executive Meeting Minutes.pdf
X.

Public Hearing - None

XI.

Agenda

1.

Award of Bid – Railroad Avenue Parking Lot

Staff properly advertised and solicited sealed bids regarding the construction of a +/- 100 space City of Lilburn parking lot located at Railroad Avenue. On September 24, 2018 the City received four (4) bids, with the lowest responsible bidder being Kennedy and Tillman in the amount of $196,285.00.

All references have been contacted and verified.
Staff recommends award of bid to: Kennedy and Tillman, LLC in the amount of $196,285.00. 

Public Hearing (Y/N)
N
Department:
City Manager
Presenter:
Bill Johnsa, City Manager
Staff Recommendations:
Motion to approve award of bid number: COL/CITY PARKING LOT – 9.24.2018 to Kennedy and Tillman, LLC in the amount of $196,285.00. Further, authorize City Manager to execute contract on behalf of the City of Lilburn.
Department Head Approval:
B. Johnsa
Mayor's Signature Required:
No
Budgeted:
Yes
Fund Name & Code:
2017 SPLOST/ Transportation
Current Balance:
$685,000
Requested Allocation:
$196,285
City Manager’s Initials:
BJ
Documents:
  1. Agenda Item 1 - AGENDA FORM RR Avenue Parking Lot bid award.pdf
  2. Agenda Item 1 - ATTACH 1 - BID SPREADSHEET- RR Avenue Parking.pdf
  3. Agenda Item 1 - ATTACH 2 - KENNEDY AND TILLMAN RECOMMENDATION - CONROY.pdf
2.

Comprehensive Plan Update Submittal to DCA

Every 5 years municipalities are required to update their Comprehensive Plan. Working with the Atlanta Regional Commission, Lilburn staff and Steering Committee have been working toward the completion of this document to satisfy the minimum requirements to maintain the City’s Qualified Local Government status as determined by the Department of Community Affairs. 

This presentation to the City Council is the 2nd public input opportunity, and provides the platform for official transmittal of the document to DCA for review.  During the review period information may be added or edited as needed to make the document more robust and respond to public input and DCA comments. 

The review period will continue until DCA approves the document and City Council formally adopts it, but that shall be accomplished by February, 2019, to maintain the City’s status as a Qualified Local Government.

Public Hearing (Y/N)
N
Department:
Planning & Economic Development
Presenter:
Joellen Wilson, City Planner & Allison Duncan of ARC
Staff Recommendations:
Approval of the transmittal of the draft document to DCA for review.
Department Head Approval:
Doug Stacks
Mayor's Signature Required:
Yes
Documents:
  1. Agenda Item 2 - AGENDA FORM - Comp Plan 2019.pdf
  2. Agenda Item 2 - ATTACH 1 - Lilburn Draft 10.2.2018.pdf
  3. Agenda Item 2 - ATTACH 2 - planupdatecoverletter.pdf
3.

Lease between the City of Lilburn and the Lilburn Downtown Development Authority – Bus Restaurant Site

The property on which the bus, trailer/kitchen, patio and storage is located belongs to the City of Lilburn. This lease is for the DDA as Lessee and the City of Lilburn as Lessor. 

The Lilburn Downtown Development Authority has leased the ground on which the restaurant sits for 5 years.

The area measures approximately 50’ by 80’.
Public Hearing (Y/N)
N
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
Motion to approve the Lease between the City of Lilburn and Lilburn Downtown Development Authority.
Mayor's Signature Required:
Yes
Budgeted:
No
Documents:
  1. Agenda Item 3 - DDA_COL Lease Bus Site.pdf
  2. Agenda Item 3 - ATTACH 1 - City_DDA Lease Agreement.pdf
4.

Intergovernmental Agreement between Lilburn Downtown Development Authority and City of Lilburn

This property joins the DDA’s property at 147/157 Main Street and is key in an assemblage along Main Street.

The purpose of this IGA is to provide an advance of $195,000.00 plus closing costs to the DDA for the purpose of purchasing the property located at 4865 Velva Way in Lilburn, Georgia, with repayment of said amount to be paid to the City by the DDA when any property is sold by the DDA.

The DDA wishes to pursue its goal in continuing to improve the City, and the City desires to assist in same. These parties intend to be legally bound and agree to the following general terms, the advance of funds by the City to the DDA shall be in the total amount of $195,000.00 plus closing costs free from interest and to be repaid to the City immediately upon sale of any property in Lilburn, Georgia, by the DDA.
Public Hearing (Y/N)
N
Department:
Planning & Economic Development
Presenter:
Doug Stacks, Director of Planning & Economic Development
Staff Recommendations:
A motion to approve the Intergovernmental Agreement between Lilburn Downtown Development Authority and the City of Lilburn.
Mayor's Signature Required:
Yes
Documents:
  1. Agenda Item 4 - AGENDA FORM - Velva Way.pdf
  2. Agenda Item 4 - ATTACH 1 - DDA Agreement with City re 4865 Velva Way.pdf
5.

New Location for a Distilled Spirit Alcohol License – Versace Dominican Restaurant 1 Y Mas Inc. – 510 Pleasant Hill Road, Ste. D – Retail Consumption on Premise for Beer, Wine & Distilled Spirits

The Licensing & Revenue Manager received a new alcohol application for retail consumption on premise for beer, wine & distilled spirits from Versace Dominican Restaurant 1 Y Mas Inc., located at 510 Pleasant Hill Road, Ste. D.  Currently the location holds an on premise beer and wine alcohol license. The location meets all zoning requirements.  It is a new location that has never held a distilled spirit alcohol license.

Staff recommends the license be effective immediately upon approval of the City Council and contingent upon receiving an occupational tax certificate.

Public Hearing (Y/N)
N
Department:
City Clerk
Presenter:
Melissa Penate, City Clerk
Staff Recommendations:
Motion to approve Versace Dominican Restaurant 1 Y Mas Inc. at 510 Pleasant Hill Road, Ste. D for an alcohol license for retail consumption on premise for beer, wine & distilled spirits contingent upon receiving an occupational tax certificate.
Department Head Approval:
B. Johnsa
Documents:
  1. Agenda Item 5 - AGENDA FORM - New Location Agavero Cantina Parkside.pdf
  2. Agenda Item 5 - ATTACH 1 - VERSACE-ALCOHOL New Application Distilled Spirits.pdf
  3. Agenda Item 5 - ATTACH 2 - Versace Renewal 2018.pdf
XII.

Adjournment

As set forth in the Americans with Disabilities Act of 1990, the City of Lilburn does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Doug Stacks, 340 Main Street, Lilburn, GA 30047 has been designated to coordinate compliance with the non-discrimination requirements contained in section 13.107 of the Department of Justice regulations, information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

The City of Lilburn will assist citizens with special needs given proper notice (seven working days).  Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Lilburn should be directed to Doug Stacks, 340 Main Street, Lilburn, GA 30047, telephone number 770-921-2210.